Your job may require you to check your email regularly. However, if checking your inbox becomes a habit, perhaps it is time for you to take a break from it. Jovago.com, Africa’s No. 1 hotel booking portal shares some tips on how you can get much more done without constantly sieving through unproductive emails.
Schedule times to check your email
An average person checks their email more than 15 times per day according to research. This is too much. Except you receive large numbers of messages daily, you should give a reasonable timeline between the periods you check it. This will also help you address bulk emails at the same time rather than individually. Most importantly, schedule times for checking emails to give you room to attend to other activities. For most people with busy schedules, once every hour is fine.
Do not check your email before going to bed or after you wake up
Just like individuals who are addicted to Social Media, they cannot do without checking their social media accounts before they sleep or immediately they wake up. Same goes for emails. Make a resolution that you will stop checking emails before sleeping or immediately you wake up.
Whether you are using your personal computer or a phone to view your email, you can set your notifications. The notification will alert you whenever you have an email. Hence, there will be no need to check your email every second.
Store files and documents somewhere else
For some persons, they use their emails for various purposes, including to save important files and documents simply because they do not want to lose them. However, you cannot reduce your dependence on emails if you do not move these files to other places. You can move them to DropBox, Google Doc or you can backup using your hard drive. The best option will be hard drive because you do not need to go online before you access your files.
Use other options rather than emails
There are several ways to communicate with colleagues or superiors at work. The less you send emails, the less you receive emails. Except the message you want to send is extremely important, a chat media like Skype can serve whatever purpose you want.